These General Terms and Conditions are valid for each attendee registered for the 5^th IFLA Symposium on Artificial Intelligence, 16 – 20 June 2025 in Pietermaritzburg, South Africa.  Any person, delegate, accompanying person, student, media representative, speaker or exhibitor is considered an attendee. These terms and conditions are also binding for all group registrations.

Registration Fees

• All prices are inclusive of VAT and subject to change.
• All categories and dates are indicative and subject to change.
• Online Registration will be limited.

• For Student Registration – please provide current proof of registration.

Optional:  Post Conference Tour at an added fee. This is a limited-seats tour post the AI conference, taking you to Durban’s historical museums to learn about the rich history of Durban and KwaZulu-Natal.

To register as a media representative, please send your official press card to ailib@ukzn.ac.za.  You will then receive further information. There is no registration fee for accredited media representatives

Please note that registration is now closed.

Exhibitor Fee

• The package for the Exhibitors will include tables, tablecloths, and space
• Please note registration is now closed

Payment is required at the time of registration. It should be made in ZAR.

Once payment is made, please send proof of payment to ngcobon16@ukzn.ac.za.

Please use the following method to make payment:

BANK TRANSFER

Foreign delegates:

Account Holder: UKZN Foreign Deposit

Bank Name & Address: Standard Bank, Pavilion, Durban, SOUTH AFRICA

Account number: 053082826

Account type: Business Current Account

Branch: Pavilion, Durban, South Africa

Branch code: 045426

SWIFT-CODE: SBZA ZA JJ

Reference: 2069 11817 + DELEGATE FULL NAME

Please note that ALL transfer costs must be prepaid by the transmitter. Cheques will not be accepted.

Southern African delegates:

Account Holder: University of KwaZulu-Natal

Bank Name & Address: Standard Bank, Pavilion, Durban, SOUTH AFRICA

Account number: 053082826

Account type: Business Current Account

Branch: Pavilion, Durban, South Africa

Branch code: 045426

SWIFT-CODE: SBZA ZA JJ

Reference: 2069 11817 + DELEGATE FULL NAME

Please note that ALL transfer costs must be prepaid by the transmitter. Cheques will not be accepted.

A letter of confirmation / invoice will be sent by email once UKZN has received the fully completed registration form and the related payment.
Please bring this confirmation to the Conference venue.

The registration fee for regular delegates includes:

• • Admission to the Conference, the sessions, the poster area and the exhibition
  • Opening / Closing Session, Social and Cultural events.
  • Tours to Midlands, and Pietermaritzburg Campus Library (Special Collections and Archives) Tour

Optional:  Post Conference Tour at an added fee. This is a limited-seats tour post the AI conference, taking you to Durban’s historical museums to learn about the rich history of Durban and KwaZulu-Natal.

In addition to the payment receipt, general conference information will be sent to all delegates by email approximately three weeks prior to the conference in addition to being available on the Conference website. This will provide information and advice helping participants to prepare for their visit to Pietermaritzburg, South Africa and attendance at the 5th IFLA Symposium on Artificial Intelligence. An official email address is therefore required at the time of registration.

A Certificate of Attendance for regular delegates and students will be sent by email after the Conference and will not be available onsite.

Individuals requiring an official Letter of Invitation can request one from UKZN. To receive a Letter of Invitation, participants must first register to the symposium and submit payment in full.
The Letter of Invitation does not financially obligate the conference organisers in any way. All expenses incurred in relation to the conference are the sole responsibility of the participant.

It is the sole responsibility of the participant to take care of his / her visa requirements. Participants who require an entry visa must allow sufficient time for the application procedure. Participants should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of the congress.

The notification for cancellation must be made in writing and sent to UKZN by email: ailib@ukzn.ac.za. The notification must include all the relevant information regarding the bank account to which a possible refund may be remitted. If the written notification of cancellation is received before 16 March 2025, 100% refund will be granted. No refunds will be made for cancellations received after this date.

This is a limited-seats tour post the AI conference, taking you to Durban’s historical museums to learn about the rich history of Durban and KwaZulu-Natal.

Please note that this tour incurs a charge as it is not part of the AI conference package. The fee for this tour is R500.